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Rules for Editing Recalled Purchase Orders

When recalling a purchase order, it is important to be aware of certain rules

that apply, depending on the status of the purchase order and the lines

contained on it. Most notably, you cannot recall a purchase order with a

status of received, canceled, or deleted. As mentioned earlier, purchase

orders with these statuses are not displayed in the Purchase Order Selection

window. You can recall purchase orders with statuses of entered, accepted

or backordered. However, certain rules apply when making changes to them.

These rules are outlined in the following text, and are summarized in the

table below.

When an accepted or backordered purchase order is recalled, the status of

the purchase order is indicated in the upper right corner of the Purchase

Order Header screen by the word *Accepted* or *Backordered*, respectively.

Entered Purchase Orders

When you recall an entered purchase order, you can change information on

any of the screens with the exception of the purchase order type and account

number. This is because no records have been updated with information

from a purchase order that is entered but not updated. In addition, you

cannot cancel an entered purchase order.

Accepted Purchase Orders

When you recall an accepted purchase order, special rules apply to changing

information on the Purchase Order Header, Lines, and Totals screens. You

cannot enter anticipated cost group purchases on an accepted purchase

order.

On the Purchase Order Header screen, no changes can be made to any of the

four pre-header fields, the purchase order number, account number, or the

vendor code. This is because these fields have been used to update records

for an accepted purchase order. Any of the other entry fields on the Header

screen may be changed.

On the Purchase Order Lines screen, you may change any information on any

line. However, if you change an item code, the cost on the line does not

change automatically. The program assumes you are replacing the item with

a like item from the vendor at the same cost. You must enter the new cost if

it is different.

ECS Pro Page 91

Chapter 3: Purchase Order Features

Recalling a Purchase Order

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